Microsoft PowerPoint 2019 Tutorial

Microsoft PowerPoint Tutorial 2013 2016 2019

What is Microsoft PowerPoint or Powerpoint?

Microsoft PowerPoint 2013, 2016 or 2019 is a presentation program that allows you to create dynamic slide presentations. These presentations can include animation, narration, images, videos, and much more

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Press Win+R to open Run command Dialog Box then Type “Powerpnt” and press Enter key.

The PowerPoint 2013 / 2016 / 2019 interface

When you open PowerPoint for the first time, the Start Screen will appear. From here, you’ll be able to create a new presentation, choose a template, and access your recently edited presentations. From the Start Screen, locate and select Blank Presentation to access the PowerPoint interface.

Microsoft PowerPoint 2019 interface — Microsoft PowerPoint 2019

Ms-PowerPoint Screen Components

Microsoft PowerPoint 2019 screen components

The Quick Access Toolbar

The Quick Access Toolbar lets you access common commands no matter which tab is selected. By default, it includes the Save, Undo, Redo and Slide Show commands.

Microsoft PowerPoint 2019 quick access tool bar in powerpoint

The Tell Me bar

The Tell me bar allows you to search for commands, which is especially helpful if you don’t remember where to find a specific command.

The Ribbon

The Ribbon contains all of the commands you will need to perform common tasks in PowerPoint. It has multiple tabs, each with several groups of commands.

The Command Groups

Each group contains a series of different commands. Simply click any command to apply it. Some groups also have an arrow in the bottom-right corner, which you can click to see even more commands.

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The Ruler

The Ruler is located at the top and to the left of your document. It makes easier to make alignment and spacing adjustments.

To show Ruler click on View->Ruler

The Ruler, guides, and gridlines

PowerPoint includes several tools to help organize and arrange content on your slides, including the Ruler, guides, and grid lines. These tools make it easier to align objects on your slides. Simply click the check boxes in the Show group on the View tab to show and hide these tools.

Slides View Options

Microsoft PowerPoint 2019 has a variety of viewing options that change how your presentation is displayed. You can choose to view your presentation in Normal view, Slide Sorter view, Reading view, or Slide Show view.

Switching between slide views is easy. Just locate and select the desired slide view command in the bottom-right corner of the PowerPoint window or from View Tab

The Zoom bar

Click and drag the slider to use the zoom control. The number to the right of the slider bar reflects the zoom percentage.

The Status Bar

Status Bar locate at the bottom of window. Here you can find Total Number of slide in current Presentation , Notes , comments with spelling & grammar and caps lock status etc.

Showing and hiding the Ribbon

If you find that the Ribbon takes up too much screen space, you can hide it. To do this, click the Ribbon Display Options arrow in the upper-right corner of the Ribbon, then select the desired option from the drop-down menu

Backstage view

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In Microsoft PowerPoint 2019 Backstage view gives you various options for saving, opening a file, printing, and sharing your document. To access Backstage view, click the File tab on the Ribbon.

Microsoft PowerPoint 2019
Backstage view 1

Backstage view Options

1	Return to PowerPoint	You can use the arrow to close Backstage view and return to PowerPoint.
2	Info	The Info pane will appear whenever you access Backstage view. It contains information about the current presentation.
3	New	From here, you can create a new blank presentation or choose from a large selection of templates.
4	Open	From here, you can open recent presentations, as well as presentations saved to your OneDrive or on your computer.
5	Save and Save As	Use Save and Save As to save your presentation to your computer or to your OneDrive.
6	Print	From the Print pane, you can change the print settings and print your presentation. You can also see a preview of your presentation..
7	Share	From here, you can invite people to view and collaborate on your presentation. You can also share your presentation by emailing it as an attachment.
8	Export	You can choose to export your workbook in another format, such as PDF/XPS or PowerPoint 97-2003.
9	Close	Click here to close the current presentation.
10	Account	From the Account pane, you can access your Microsoft account information, modify your theme and background, and sign out of your account.
11	Options	Here, you can change various PowerPoint options, settings, and language preferences.

To create a new presentation

MS PowerPoint Provide two ways to create a new Presentation. One is start with a Blank Presentation or start with Template.

To create a New Presentation click on File -> New (Now choose your Mode Blank Presentation or from Template from Backstage view option.)

Microsoft PowerPoint 2019 To create a new presentation

Save a new presentation

To Save a Presentation click on file -> save(Type a name for your Presentation and choose your Presentation from Save as type list box) Click on Save button to Save.

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You can save your presentation as PowerPoint Presentation or PDF or PowerPoint Show etc. from here.

Microsoft PowerPoint 2019 Save as type file format

To open an exiting presentation

To open an exiting presentation click on File Tab -> Open (choose your location to open a file then click on your file name form open dialog box) click on Open button to open.

You can also use Recent list to open a recent saved file from Backstage view.

Microsoft PowerPoint 2019 To open an exiting presentation

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To add a new slide

You need more than a slide to create a good Presentation. To add more slide in your presentation click on Home tab -> New Slide (choose your layout to add a new slide)

Applying a Theme

A theme is a predefined combination of colors, fonts, and effects that can quickly change the look and feel of your entire slide show. To apply a theme click on Design Tab and Select the desired theme.

Slide Transitions

The effect that is used between switching slides is known as slide transition. Slide transition give a wonderful effect and cover the gape between two slides when switching.

To apply Slide Transitions

Click a slide to apply slide transition then click on Transitions Tab and choose a effect from Transition to this slide group gallery.

Animations

The movement effect that is used to animate an object, graphics, text, image or clipart, comes under animations in PowerPoint. There are four types of animation in PowerPoint Entrance, Emphasis, Exit and Motion Paths

You can also add more than one animation in an object or text or graphics in PowerPoint.

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How to set Animation

First select that object, text or graphics which you want to animate. Than click on Animations Tab , now choose a effect from animation group gallery for your object or text or graphics.

To add more than a animation effect use Add Animation option from Advanced animation group of Animations Tab.

Inserting Text

In PowerPoint you need Place Holder to insert text in Your Presentation. You can also use Word art Option to add text in your slide.

To add a text place holder click on Insert Tab than Text Box from Text group.

Inserting Text - Microsoft PowerPoint 2019

Formatting Text

You can you WordArt option to use predefined format for your text. You can also manually format your text with help of font and Paragraph group from Home Tab.