Microsoft Word Tutorial
Microsoft Word Tutorial 2013, 2016 and 2019
What is Microsoft Word or Word?
Microsoft Word or MS Word 2013, 2016 or 2019 is a Powerful word processing application software that allows you to create a variety of documents, including letters, resumes, and more.
How to Open MS Word 2013 / 2016 / 2019
If you are using Win 7 or Win 8 or Win 8.1 or Win 10, Click on Start Button then type Word. Now Click on Word from the start menu list to open word.
With Run Command In All Windows Versions
Press Win+R to open Run command Dialog Box then Type “winword” and press Enter key.
The Word 2013 / 2016 / 2019 interface
When you open Word for the first time, the Start Screen will appear. From here, you’ll be able to create a new document or choose a template or access your recently edited documents. From the Start Screen, locate and select Blank document to access the Word interface.
MS Word 2013/2016/2019 Screen Components
The Quick Access Toolbar
The Quick Access Toolbar lets you access common commands no matter which tab is selected. By default, it includes the Save, Undo, and Redo commands.
The Tell Me bar
Tell me bar allows you to search for commands, which is especially helpful if you don’t remember where to find a specific command.
Other Notes: Microsoft PowerPoint 2019
The Ribbon contains all of the commands you will need to perform common tasks in Word. It has multiple tabs, each with several groups of commands.
The Command Groups
Each group contains a series of different commands. Simply click any command to apply it. Some groups also have an arrow in the bottom-right corner, which you can click to see even more commands.
The Ruler is located at the top and to the left of your document. It makes easier to make alignment and spacing adjustments. Click on View tab -> Ruler to show hide ruler.
The Document Pane
This is where you’ll type and edit text in the document.
The Document views bar
There are three ways to view a document:
Read Mode displays your document in full-screen.
Print Layout is selected by default. It shows the document as it would appear on the printed page.
Web Layout shows how your document would look like a webpage.
The Zoom bar
Click and drag the slider to use the zoom control. The number on the right of the slide bar reflects the zoom percentage.
The Status Bar
Status Bar locates at the bottom of the document. Cursor movement and Number of character status are shown here. You can also find the CAPS Lock status and Number Lock status here.
Other Notes: Microsoft Excel 209
Showing and hiding the Ribbon
If you find that the Ribbon is occupying too much of screen space, you can hide it. To do this, click the Ribbon Display Options arrow in the upper-right corner of the Ribbon, then select the desired option from the drop-down menu.
•Auto-hide Ribbon: Auto-hide displays your document in full-screen mode and completely hides the Ribbon from view. To show the Ribbon, click the Ribbon Display Options command at the top of the screen and choose Show Tabs and Commands option.
•Show Tabs: This option hides all command groups when they’re not in use, but tabs will remain visible. To show the Ribbon, simply click a tab.
•Show Tabs and Commands: This option maximizes the Ribbon. All of the tabs and commands will be visible. This option is selected by default when you open Word for the first time.
The backstage view gives you various options for saving, opening a file, printing, and sharing your document. To access the Backstage view, click the File tab on the Ribbon.
Backstage view Options
|1||Return to Word||You can use the arrow to close Backstage view and return to Word.|
|2||Info||The information pane will appear whenever you access Backstage view. It contains information on the current document. You can also inspect the document to remove personal info and protect it to keep others from making further changes.|
|3||New||From here, you can create a new blank document, or you can choose from a large selection of templates.|
|4||Open||From here, you can open documents saved to your computer or to your OneDrive.|
|5||Save and Save As||You’ll use Save and Save As to save documents to your computer or your OneDrive.|
|6||From the Print pane, you can change the print settings and print your document. You can also see a preview of your document.|
|7||Share||From here, you can invite people to view and collaborate on your document.|
|8||Export||From here, you can export your document in another file format, such as PDF/XPS.|
|9||Close||Click here to close the current document.|
|10||Account||From the Account pane, you can access your Microsoft account information, modify your theme and background, and sign out of your account.|
|11||Options||Here, you can change various Word options. For example, you can control the spelling and grammar check settings, Auto Recover settings, and language preferences.|
1. Open Word and create a blank document.
2. Change the Ribbon Display Options to Show Tabs.
3. Using Customize Quick Access Toolbar, add New, Quick Print, and Spelling & Grammar.
4. In the Tell me bar, type Shape and press Enter.
5. Choose a shape from the menu, and double-click somewhere on your document.
6. Show the Ruler if it is not already visible.
7. Zoom the document to 120%.
8. Change the Document view to Web Layout. Change the Ribbon Display Options back to Show Tabs and Commands, and change the Document View back to Print Layout.
What is the document?
Word files are called documents. Whenever you start a new project in Word, you’ll need to create a new document, which can either be blank or from a template.
Ms-word 2016 file extension is “.docx” for document
To create a new document
From Blank Document
•Select the File tab to access Backstage view.
•Select New, then click Blank document.
From a template document
•Click the File tab to access Backstage View, then select New then select a template
•You can also use Search to find a template online.
Create Sample Data
2.Press Enter. Some paragraphs appear in your document
|HOME||Beginning of the line|
|END||End of the line|
|CTRL+HOME||Top of the document|
|CTRL+END||End of the document|
|Whole word||Double click within the word|
|Whole paragraph||Triple click within the paragraph|
|Several words or lines||Drag the mouse over the words or hold down SHIFT while using the arrow keys|
|Entire document||CTRL+A or triple click on left margin area.|
Font Group Tools Detail
Paragraph group and their tools
Types of Tabs
Working with Styles
Style is used to quickly format your paragraph with a predefine format like Title, Heading, etc.
1. Select a Paragraph to format with style option
2. Choose a style form home tab in Style group
A table is structure of Grid. Where Vertical are column and Horizontal are Row and the Intersection of row and column is known as a cell.
Creating a Table (Quick Tables):
- Place the insertion point where you want the table to appear
- Click on Insert Tab
- Click on Tables
- Click Quick Tables
- Now Choose a table to appear in Page
Creating a Table (Drag Option)
- Place the insertion point where you want the table to appear
- Click on Insert Tab
- Click on Tables
- Now Drag over the grid
Creating a Table (Insert Option)
Creating a Table (Draw Option)
- Click on the Insert tab
- Then Click on table
- Then Draw Table
- Now your Mouse Pointer looks like a Pencil.
- Click and Drag over the page to draw your desired Table Structure.
Navigating within a Table Using Keys
You can also use the keyboard to navigate through your table.
|To Move to…||Press….|
|Next cell||Tab or Right Arrow|
|Previous cell||Shift + Tab or Left Arrow|
|Next row||Down Arrow|
|Previous row||Up Arrow|
|Add a tab for alignment within a cell||Ctrl + Tab|
|First Cell in a row||Alt + Home|
|Last cell in a row||Alt + End|
|First cell in a column||Alt + Page Up|
|Last cell in a column||Alt + Page Down|
Merging Cells in a table
Select the cells you want to merge
Right-click within the selected cells then select Merge Cells
The selected cells are merged.
Splitting Cells in a table
- Select the cells you want to Split.
- Right-click within the selected cells then select Split Cells…
- The Split Cells dialog box appears, Set Number of column and row
- Then click OK, Cell will split according to your settings.
Applying Built-In Table Styles (Formatting Table)
- Place the insertion point inside your table.
- From the Design tab, in the Table Styles group click MORE
- The Table Style scroll box appears.
- To determine which aspects of the style are applied to your table
Adding Rows, Columns, or Cell
- Right-click in the cell where you want to Insert Columns or Row or Cell
- Click on Insert then column, row or cell, that you need
Deleting Rows, Columns
Select the Row or Column that you want to delete
Right-click on that selected row or column
Select Delete Column/Row.
Adjusting Column and Row Sizes
Click hold and drag mouse on column or row outline to resize them
Create as Follow
Mail – Merge
Mail Merge is a document merging facility of MS Word that is used to quickly create forms, letters, mailing labels envelops, and catalogs by merging the information from two different files.
Merging required three steps
- Creating Data Source ( Name List )
- Creating Main Document( Letters, Envelops, mailing labels etc.)
- Merging of two files ( Data source and Main Document)
Steps 1:- Creating Data Source
- Open a new blank document.
- Insert a table as bellow and fill the data.
- Save this file Close this file
Steps 2:- Creating Main Document
- Open a new blank document.
- Type the letter for create mail merge
We are informing you that our office will shift to our new address from the 3rd of March.
Steps 3:- Merging Document
2. Select Recipients -> Use Exiting List
3.Insert Merge Field
4.Mailings Tab -> Finish & Merge -> Edit Individual Document -> ok
Using Symbols and Characters
1.Place your cursor in the document where you want to insert Symbols 2.Click on Insert Tab -> Symbol
3.Choose the symbols or character that you want
To create shapes in word click on
2.Click on shapes tool in Illustration Group
3.Click on any shapes that you want to draw in your page.
4.Left Click hold and drag mouse over the page where you want to draw the shapes
You can customize your shape color, size, angel etc. from format tab.
To customize a shape click on that shape then choose your desire tool to customize. To add text on shapes, click on shape then type from keyboard.
Working with Picture
MS-Word provides two ways to insert Image or Picture in your document. •Offline: Insert Picture or Image from Your PC storage.
•Online: Insert Picture from the Internet.
Use Format tab to customize your Picture like Picture Style, Shape, Color etc.
To activate format tab click on your Image or Picture or shape
Using Smart Art
- Click on Insert Tab -> Smart Art
- The Choose a SmartArt Graphic dialog box will appear, choose a SmartArt then click ok.
1.Click on Insert Tab -> Word Art
2. Choose a style from the dropped list of Word Art.
Spelling and Grammar
To check the spelling and grammar of a document.
1. Click on Review Tab -> Spelling & Grammar
2. Choose correct word form suggestions list box then change or Ignore.
Click on Page Layout Tab ->Margins
Choose from default margins or choose custom Margins to set margin as you wish.
Click on Page Layout Tab -> Orientation
Choose Portrait for tall format and Landscape for wide-format
Click on Page Layout Tab -> Size
Choose a Page Size from the drop-down list or choose More Paper Sizes to set size as you wish
Apply a Page Border
Click on Design tab -> Page Borders
Choose a Page Border Style, you can also choose Art to use as a page border.
Apply a Page Color
1.Click on Design Tab -> Page Color
2. Choose your desire color from drop-down color list box
Apply Watermark in Page
Click on Design Tab -> Watermark
Create your Custom watermark or choose from predefine styles
Inserting Header, Footer or Page Number
Click on Insert Tab -> Header, Footer or Page Number
Choose a style from predefine styles of Header, Footer or Page Number or Create Your Own custom Format.
Using Page Break
You can Break Your Page at any Point.
To Insert Page Break
Click on Insert Tab then Click on Page Break Tool
Click on Layout Tab then Click on Breaks then Page Option.
Using Cover Page
MS-Word Provide best Cover Page Style for your Project.
To Apply a Predefine Cover Page Style Click on Insert Tab than Click on Cover Page option From Page Group. Now Choose Your best Style
Insert Blank Page
If You need a new Blank Page at any time, you can use Insert Blank Page Option in MS word.
To Insert a blank page
Click on Insert Tab -> Blank Page from Page Group.
Creating Hyperlinks (Ctrl+K)
Hyperlinks is way to redirect to other address form your page.
To Insert a hyperlink select your text then click on Insert Tab -> Link now choose your file to open or type a web link to open.
Creating Web Page
In MS-Word you can create a web document in live mode, to create a web document use web layout view mode for the best result.
Click on View Tab -> Web Layout to Create your Web Page .
Saving as Web Page
To Save Your Document as a web Page
Click on File Tab -> Save As
now choose Web page form Save as type text box to save your document as a web page