microsoft word tutorial

Microsoft Word Tutorial 2013, 2016 and 2019

What is Microsoft Word or Word?

Microsoft Word or MS Word 2013, 2016 or 2019 is a Powerful  word processing application software that allows you to create a variety of documents, including letters, resumes, and more.

How to Open MS Word 2013 / 2016 / 2019

If you are using Win 7 or Win 8 or Win 8.1 or Win 10, Click on Start Button then type Word. Now Click on Word from the start menu list to open word.

or

With Run Command In All Windows Versions

  Press Win+R to open Run command Dialog Box then Type “winword” and press Enter key.

how-to-opne-word
Run command to open word

The Word 2013 / 2016 / 2019 interface

When you open Word for the first time, the Start Screen will appear. From here, you’ll be able to create a new document or choose a template or access your recently edited documents. From the Start Screen, locate and select Blank document to access the Word interface.

The Word 2013 / 2016 / 2019 interface
The Word 2013 / 2016 / 2019 interface

MS Word 2013/2016/2019 Screen Components

Ms-Word 2016 Screen Components
Ms-Word 2016 Screen Components

The Quick Access Toolbar

The Quick Access Toolbar lets you access common commands no matter which tab is selected. By default, it includes the SaveUndo, and Redo commands.

The Quick Access Toolbar
The Quick Access Toolbar

The Tell Me bar

Tell me bar allows you to search for commands, which is especially helpful if you don’t remember where to find a specific command.

The Tell Me bar
The Tell Me bar

Other Notes: Microsoft PowerPoint 2019

The Ribbon

The Ribbon contains all of the commands you will need to perform common tasks in Word. It has multiple tabs, each with several groups of commands.

The Ribbon
The Ribbon

The Command Groups

Each group contains a series of different commands. Simply click any command to apply it. Some groups also have an arrow in the bottom-right corner, which you can click to see even more commands.

The Command Groups
The Command Groups

The Ruler

The Ruler is located at the top and to the left of your document. It makes easier to make alignment and spacing adjustments. Click on View tab -> Ruler to show hide ruler.

The Ruler
The Ruler

The Document Pane

This is where you’ll type and edit text in the document.

The Document Pane
The Document Pane

The Document views bar

There are three ways to view a document:

Read Mode displays your document in full-screen. 

Print Layout
 is selected by default. It shows the document as it would appear on the printed page.

Web Layout 
shows how your document would look like a webpage.

The Document views bar
The Document views bar

The Zoom bar

Click and drag the slider to use the zoom control. The number on the right of the slide bar reflects the zoom percentage.

The Zoom bar
The Zoom bar

The Status Bar

Status Bar locates at the bottom of the document. Cursor movement and Number of character status are shown here. You can also find the CAPS Lock status and Number Lock status here.

The Status Bar
The Status Bar

Other Notes: Microsoft Excel 209

Showing and hiding the Ribbon

If you find that the Ribbon is occupying too much of screen space, you can hide it. To do this, click the Ribbon Display Options arrow in the upper-right corner of the Ribbon, then select the desired option from the drop-down menu.

Showing and hiding the Ribbon
Showing and hiding the Ribbon

Auto-hide Ribbon: Auto-hide displays your document in full-screen mode and completely hides the Ribbon from view. To show the Ribbon, click the Ribbon Display Options command at the top of the screen and choose Show Tabs and Commands option.


Show Tabs: This option hides all command groups when they’re not in use, but tabs will remain visible. To show the Ribbon, simply click a tab.


Show Tabs and Commands: This option maximizes the Ribbon. All of the tabs and commands will be visible. This option is selected by default when you open Word for the first time.

Backstage view

The backstage view gives you various options for saving, opening a file, printing, and sharing your document. To access the Backstage view, click the File tab on the Ribbon.

Backstage view
Backstage view
Backstage view
Backstage view

Backstage view Options

1Return to WordYou can use the arrow to close Backstage view and return to Word.
2InfoThe information pane will appear whenever you access Backstage view. It contains information on the current document. You can also inspect the document to remove personal info and protect it to keep others from making further changes.
3NewFrom here, you can create a new blank document, or you can choose from a large selection of templates.
4OpenFrom here, you can open documents saved to your computer or to your OneDrive.
5Save and Save AsYou’ll use Save and Save As to save documents to your computer or your OneDrive.
6PrintFrom the Print pane, you can change the print settings and print your document. You can also see a preview of your document.
7ShareFrom here, you can invite people to view and collaborate on your document.
8ExportFrom here, you can export your document in another file format, such as PDF/XPS.
9CloseClick here to close the current document.
10AccountFrom the Account pane, you can access your Microsoft account information, modify your theme and background, and sign out of your account.
11OptionsHere, you can change various Word options. For example, you can control the spelling and grammar check settings, Auto Recover settings, and language preferences.

Check Point-1

1. Open Word and create a blank document.

2. Change the Ribbon Display Options to Show Tabs.

3. Using Customize Quick Access Toolbar, add NewQuick Print, and Spelling & Grammar.

4. In the Tell me bar, type Shape and press Enter.

5. Choose a shape from the menu, and double-click somewhere on your document.

6. Show the Ruler if it is not already visible.

7. Zoom the document to 120%.

8. Change the Document view to Web Layout. Change the Ribbon Display Options back to Show Tabs and Commands, and change the Document View back to Print Layout.

Notes In Hindi: Microsoft Excel 2019
Microsoft PowerPoint 2019

What is the document?

Word files are called documents. Whenever you start a new project in Word, you’ll need to create a new document, which can either be blank or from a template.

Ms-word 2016 file extension is “.docx” for document

To create a new document

From Blank Document

•Select the File tab to access Backstage view.
•Select New, then click Blank document.

From a template document

•Click the File tab to access Backstage View, then select New then select a template
•You can also use Search to find a template online.

Create Sample Data

1.Type =rand()
2.Press Enter.  Some paragraphs appear in your document

Create Sample Data
Create Sample Data

Cursor Movement

KEYSTROKECURSOR ACTION
HOMEBeginning of the line
ENDEnd of the line
CTRL+HOMETop of the document
CTRL+ENDEnd of the document
SelectionTechnique
Whole wordDouble click within the word
Whole paragraphTriple click within the paragraph
Several words or linesDrag the mouse over the words or hold down SHIFT while using the arrow keys
Entire documentCTRL+A or triple click on left margin area.

Font Group

Font Group
Font Group

Font Group Tools Detail

Font Group Tools Detail
Font Group Tools Detail
Font Group Tools Detail

Check Point-2

ms word check point -2
ms word check point -2

Paragraph group

ms word paragraph group image
ms word paragraph group image

Paragraph group and their tools

Paragraph group and their tools
Paragraph group and their tools
Paragraph group and their tools

Tabs setting

tab setting project in word
Tab setting project in word

Types of Tabs

Types of Tab in Word
Types of Tab in Word

Working with Styles

Style is used to quickly format your paragraph with a predefine format like Title, Heading, etc.

1. Select a Paragraph to format with style option

2. Choose a style form home tab in Style group

Style Pane in Word
Style Pane in Word

Table

A table is structure of Grid. Where Vertical are column and Horizontal are Row and the Intersection of row and column is known as a cell.

Table in Word
Table in Word

Creating a Table (Quick Tables):

  1. Place the insertion point where you want the table to appear
  2. Click on Insert Tab
  3. Click on Tables
  4. Click Quick Tables
  5. Now Choose a table to appear in Page
Quick Table in Word
Quick Table in Word

Creating a Table (Drag Option)

  1. Place the insertion point where you want the table to appear
  2. Click on Insert Tab
  3. Click on Tables
  4. Now Drag over the grid

Creating a Table (Insert Option)

Creating Table with Insert Table option
Creating Table with Insert Table option

Creating a Table (Draw Option)

  1. Click on the Insert tab
  2. Then Click on table
  3. Then Draw Table
  4. Now your Mouse Pointer looks like a Pencil.
  5. Click and Drag over the page to draw your desired Table Structure.
Draw Table option in Word
Draw Table option in Word

Navigating within a Table Using Keys

You can also use the keyboard to navigate through your table.

To Move to…Press….
Next cellTab or Right Arrow
Previous cellShift + Tab or Left Arrow
Next rowDown Arrow
Previous rowUp Arrow
Add a tab for alignment within a cellCtrl + Tab
First Cell in a rowAlt + Home
Last cell in a rowAlt + End
First cell in a columnAlt + Page Up
Last cell in a columnAlt + Page Down

Merging Cells in a table

Select the cells you want to merge
Right-click within the selected cells then select Merge Cells
The selected cells are merged.

Merging Cells in a Table in Word
Merging Cells in a Table in Word

Splitting Cells in a table

  1. Select the cells you want to Split.
  2. Right-click within the selected cells then select Split Cells…
  3. The Split Cells dialog box appears, Set Number of column and row
  4. Then click OK, Cell will split according to your settings.
Spliting Cell in a Table in Word
Spliting Cell in a Table in Word

Applying Built-In Table Styles (Formatting Table)

  1. Place the insertion point inside your table.
  2. From the Design tab, in the Table Styles group click MORE
  3. The Table Style scroll box appears.
  4. To determine which aspects of the style are applied to your table
Formatting Table in Word-1
Formatting Table in Word-1

Adding Rows, Columns, or Cell

  1. Right-click in the cell where you want to Insert Columns or Row or Cell
  2. Click on  Insert then column, row or cell, that you need
Adding Rows Columns or Cell inTable in Word
Adding Rows Columns or Cell inTable in Word

Deleting Rows, Columns

Select the Row or Column that you want to delete
Right-click on that  selected row or column
Select Delete Column/Row.

Deleting Rows or Column
Deleting Rows or Column

Adjusting Column and Row Sizes

Click hold and drag mouse on column or row outline to resize them

Adjusting column and Row Sizes
Adjusting column and Row Sizes

Table Project

Create as Follow

Project on Table-1
Project on Table-1

Mail – Merge

Mail Merge is a document merging facility of MS Word that is used to quickly create  forms, letters, mailing labels envelops, and catalogs by merging the information from two different files.

Merging required three steps

  • Creating Data Source ( Name List )
  • Creating Main Document( Letters, Envelops, mailing labels etc.)
  • Merging of two files ( Data source and Main Document)

Steps 1:- Creating Data Source

  1. Open a new blank document.
  2. Insert a table as bellow and fill the data.
  3. Save this file Close this file
NameAddressContact Number
Atul RoyPatna9898353500
Kaushik DasDelhi9587585688
RamkrishnanPunjab8879359686
Abhijit SharanDelhi8596855356
Anish sekhKolkatta7858586869
Sample Data

Steps 2:- Creating Main Document

  • Open a new blank document.
  • Type the letter  for create mail merge

To
Dear sir/madam

  We are informing you that our office will shift to our new address from the 3rd of March.

From
NCNP Corporation
New Delhi

Steps 3:- Merging Document

1.Mailings tab
2. Select Recipients -> Use Exiting List
3.Insert Merge Field
4.Mailings Tab -> Finish & Merge -> Edit Individual Document -> ok

Steps to Mearging Document
Steps to Mearging Document

Using Symbols and Characters

1.Place your cursor in the document where you want  to insert Symbols 2.Click on Insert Tab -> Symbol
3.Choose the symbols or character that you want

Using Symbols and Characters
Using Symbols and Characters

Using Shapes

To create shapes in word click on
1.Insert tab
2.Click on shapes tool in Illustration Group
3.Click on any shapes that you want to draw in your page.
4.Left Click hold and drag mouse over the page where you want to draw the shapes

Using Shapes
Using Shapes

Shape Customization

You can customize your shape color, size, angel etc. from format tab.

To customize a shape click on that shape then choose your desire tool to customize. To add text on shapes, click on shape then type from keyboard.

Shape Customization
Shape Customization

Working with Picture

MS-Word provides two ways to insert Image or Picture in your document. •Offline: Insert Picture or Image from Your PC storage.
•Online: Insert Picture from the Internet.

Working with Picture
Working with Picture

Picture customization 

Use Format tab to customize your Picture like Picture Style, Shape, Color etc.
To activate format tab click on your Image or Picture or shape

Picture customization
Picture customization 

Using Smart Art

  1. Click on Insert Tab -> Smart Art
  2. The Choose a SmartArt Graphic dialog box will appear, choose a SmartArt then click ok.
Using Smart Art
Using Smart Art

Using WordArt

1.Click on Insert Tab -> Word Art
2. Choose a style from the dropped list of Word Art.

Using WordArt
Using WordArt

Spelling and Grammar

To check the spelling and grammar of a document.
1. Click on Review Tab -> Spelling & Grammar
2. Choose correct word form suggestions list box then change or Ignore.

Spelling and Grammar
Spelling and Grammar

Page Formatting

Document Margins

Click on Page Layout Tab ->Margins
Choose from default margins or choose custom Margins to set margin as you wish.

Document Margins
Document Margins

Page Orientation

Click on Page Layout Tab -> Orientation
Choose Portrait for tall format and Landscape for wide-format

Page Orientation
Page Orientation

Page Size

Click on Page Layout Tab -> Size
Choose a Page Size from the drop-down list or choose More Paper Sizes to set size as you wish

Page Size
Page Size

Apply a Page Border 

Click on Design tab -> Page Borders
Choose a Page Border Style, you can also choose Art to use as a page border.

Apply a Page Border
Apply a Page Border 

Apply a Page Color

1.Click on Design Tab -> Page Color
2. Choose your desire color from drop-down color list box

Apply a Page Color
Apply a Page Color

Apply Watermark in Page

Click on Design Tab -> Watermark
Create your Custom watermark or choose from predefine styles

Apply Watermark in Page
Apply Watermark in Page

Inserting Header, Footer or Page Number

Click on Insert Tab -> Header, Footer or Page Number

Choose a style from predefine styles of Header, Footer or Page Number or Create Your Own custom Format.

Inserting Header, Footer or Page Number
Inserting Header, Footer or Page Number

Using Page Break

You can Break Your Page at any Point.

To Insert Page Break

Click on Insert Tab then Click on Page Break Tool

Or

 Click on Layout Tab then Click on Breaks then Page Option.

Using Page Break
Using Page Break

Using Cover Page

MS-Word Provide best Cover Page Style for your Project.

To Apply a Predefine Cover Page Style Click on Insert Tab than Click on Cover Page option From Page Group. Now Choose Your best Style

Using Cover Page
Using Cover Page

Insert Blank Page

If You need a new Blank Page at any time, you can use Insert Blank Page Option in MS word.

To Insert a blank page

Click on Insert Tab -> Blank Page from Page Group.

Insert Blank Page
Insert Blank Page

Creating Hyperlinks (Ctrl+K)

Hyperlinks is way to redirect to other address form your page.

To Insert a hyperlink select your text then click on Insert Tab -> Link now choose your file to open or type a web link to open.

Creating Hyperlinks (Ctrl+K)
Creating Hyperlinks

Creating Web Page

In MS-Word you can create a web document in live mode, to create a web document use web layout view mode for the best result.

Click on View Tab -> Web Layout to Create your Web Page .

Creating Web Page
Creating Web Page

Saving as Web Page

To Save Your Document as a web Page
Click on File Tab -> Save As
now choose Web page form Save as type text box to save your document as a web page

Saving as Web Page
Saving as Web Page

MS Word Project Video

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