Tally.erp9 tutorial

What is Tally.ERP9?

Tally.ERP9 is a FA (Financial Accounting) software with ERP (Enterprise Resource Planning) feature developed by Tally Solutions Pvt. Ltd. India. It’s headquartered is in Bengaluru, Karnataka-India.

Meaning of FA (Financial Accounting) Software

FA software is used to store and maintain daily business transactions like Purchases, Sales, Receipts, Payments, Purchases returns, Sales returns, Deposits and Withdrawal etc.

History of Tally.ERP9?

Tally Solutions previously known as Peutronics, was co-founded in 1986 by Shyam Sunder Goenkaand his son Bharat Goenka. Shyam Sundar Goenka was running a company that supplied raw materials and machine parts to plants and textile mills in southern and eastern India.

He was unable to find software that could manage his books of accounts, he asked his son, Bharat Goenka, a Math’s graduate to create a software application that would handle financial accounts for his business. The first version of the accounting software was launched as a MS-DOS application.

It had only basic accounting functions, and was named Peutronics Financial Accountant. In 1999, the company formally changed its name to Tally Solutions. In 2006, Tally launched Tally 8.1, a concurrent multi-lingual version, and also Tally 9. In 2009, the company released Tally.ERP9, a business management solution.

How to download Tally.ERP9?

You can download Tally.ERP9 free of cost from it’s site https://tallysolutions.com/download/

For more detail watch this video

Tally.ERP9 License.

Tally.ERP9 Provide Three Mode of License

  1. Educational Mode (Demo Mode)
  2. Silver Mode (Single User Mode)
  3. Gold Mode (Multiuser Mode)

Watch this video for More about Tally License

How to open Tally.ERP9 in Education Mode

Open Tally.ERP9 then

Press Two time Esc  key from keyboard

or Press Alt+W

or Click on Work in Education Mode option with mouse .

How to open Tally.ERP9 in Education Mode

How to Close Tally.ERP9

Press Esc Key until you get Quit Dialog box then press Enter or Y
Or
Press Ctrl + Q

How to Close Tally.ERP9

First Screen of Tally.ERP9 to start your work

First Screen of Tally.ERP9 to start your work

Key Board Manners in Tally.ERP9

Key Board Manners in Tally.ERP9

Creating Company In Tally.ERP9

To Record business Trade in Tally.ERP9 we need to create a company.

To Create a Company in Tally.ERP9 means provide basic Information about that farm or Company, which record we want to maintain like Farm Name, Financial Year, Address, Contact Detail etc.

Company Info. Sheet

Company Info. Sheet provides Option to control over Company in Tally.

Option In Company Info. Sheet and its work

Select company :– Open Exiting Company.

Create Company :– To Create a New Company

Login as Remote User :- Work over cloud Server.

Backup :– To Create Backup of an exiting company.

Restore :- Restore Data from a backup file for a company

To create a new company in Tally.ERP9

To create a new Company in Tally.ERP9 Click on Create Company option from Company Info. Sheet

or

Press C if you are in Company Info. Sheet.

Company Management in Tally.ERP9

To Create Company:

Company Info.> Create Company

To Shut a Company:

Press Alt+F1 or

GOT> Com. Info (Alt+F3) > SHut Company

To Select a Company:

Company Info.> Select Company 

To Alter/Delete a Company:

GOT> Com. Info(Alt+F3) > Alter> (Choose Your company form list and press Enter to Edit) > from here you can edit your company information, To delete a company Press Alt+D)

Create Company Sheet

Create Company Sheet

Option In Create Company Sheet

•Financial Year beginning from :- Type Your Financial Year beginning date. •Book beginning from :- Business Starting Date (Opening date for Trade)

Note:- The period from 1st April to Next Year 31st March is known as the Financial Year or Fiscal Year. The income tax returns are filed and taxes for a company are usually paid in the next year after the end of the Financial Year

Gateway of Tally

Gateway of Tally

It has four Section

1.Master (To Create Ledger, Stock Item and other Master Item)
2.Transaction (To Record Business Trade-In Vouchers)
3.Utility (To Backup, Restore and Banking Record)
4.Reports ( View Reports about Trade)

What is GST?

GST stands for Goods and Services Tax. Goods and Services Tax (GST) is an indirect tax that was introduced in India on 1 July 2017 and applicable throughout India which replaced multiple cascading taxes levied by the central and state governments. 

GST Term

Interstate GST:- When a Transaction made with other states.
Intrastate GST:- When a Transaction made within State.
ITC:- Input Tax Credit
CGST:- Central GST
SGST:- State GST
IGST:- Integrated GST

HSN:-HSN means Harmonized System of Nomenclature code used for classifying the goods under the GST.
Example:- 8517 is HSN code for Mobile Phones
•SAC:– SAC means Services Accounting Code. It is used to identify which services come under which GST rate slab.
Example:- 996812 is SAC for Courier Services

GST Rate

•GST council of India defines some tax rate slab for Product and Services like 0%, 5%, 18% or 28% are known as GST rate.
•Which product or Services come under which Tax rate slab is defined by HSN/SAC code System

GST Registration type for Dealer

There are two types of registration for business Dealers according to there Business turnover.
1.Registered Dealer:- For Large Business Holder
2.Composite Dealer:- For small Business holder

What is GSTIN?

GSTIN stands for Goods and Services Tax Identity Number. This No. identify Dealer’s Registration Type and use as a Unique Id to Upload There business Sales Transaction over GST Portal.

Structure of GSTIN.

Structure of GSTIN

How to enable the GST feature in Tally.

To Enable GST feature in Tally,
Press F11 or click on features at Gateway of Tally Screen.
Then click on Statutory  & Taxation.

How to enable GST feature in Tally.

Enabling GST features

•Set Yes to Enable Goods and Services Tax (GST) and also Yes for Set/Alter GST option too.
•Fill Detail about GST.

Enabling GST features

Filling Company GST details

Filling Company GST details

Creating Masters

After enabling GST we need to create Master to start recording business transaction in Tally.

From Gateway of Tally sheet you can able to create Master for Ledger, Account Group, Vouchers Type, Stock Group, Stock Item, Unit, Categories etc.

Tally provide basic three option to control Master entry.
1. Create: – To Create a New Master (C)
2. Display:- To view Exiting Master entry (D)
3. Alter:- To Edit or Delete Master Entry (A)

Concept of Ledgers & Groups

Ledgers are individual books to record business transactions. It’s a one-time creation. You can’t delete a ledger after use it in any transaction. Ledger’s behaviors depend on the selected group. Tally provides 28 predefined groups, where 15 are primary and 13 subgroups. Groups are the method to specify which ledger comes under which head in balance sheet i.e assets or liability.

Account Groups in Tally

Tally Provide Predefine 15 Primary and 13 Subgroups

  1. Capital Account
    1. Reserves and Surplus [Retained Earnings]
  2. Current Assets
    1. Bank Accounts
    2. Cash –in hand
    3. Deposits (Asset)
    4. Loans & Advances (Asset)
    5. Stock-in hand Sundry Debtors
  3. Current Liabilities
    1. Duties and Taxes
    2. Provisions
    3. Sundry Creditors
  4. Fixed Assets
  5. Investments
  6. Loans (Liability)
    1. Bank OD Accounts [Bank OCC Accounts]
    2. Secured Loans
    3. Unsecured Loans
  7. Suspense Account
  8. Miscellaneous Expenses (Asset)
  9. Branch/Divisions
  10. Sales Account
  11. Purchases Account
  12. Direct Income [Income Direct]
  13. Indirect Income [Income Indirect]
  14. Direct Expenses [Expenses Direct]
  15. Indirect Expenses [ Expenses Indirect]

Click to Download Ledgers Example with Group

Download

Creating Ledger Master

To create a new Ledger Click on Accounts Info. Or Press A then click on Ledge or Press L then click on Create under Single Ledger or Press C

Creating Ledger Master

Creating Ledger Master

Creating Ledger Master

Ledger Maintain

Ledger Maintain

Basic ledgers

basic ledgers

Tax ledgers

Tax ledgers

Round Off ledger

Round Off ledger

Creating Inventory Masters

Stock Item, Stock Groups, Stock Categories, Unit of Measure, Godowns are come under Inventory masters.

You can create these items from Inventory Info Option which comes under Gateway of Tally.

How to create Unit of Measure

Unit of Measure is use to create Unit for Stock Item. Pcs, Kgs, Ltr, Mtr etc. are example of unit.

To create Unit

Gateway of Tally > Inventory Info. > Units of Measure > Create

How to create Unit of Measure

How to create Stock Item

Gateway of Tally > Inventory Info. > Stock Items> Create

How to create Stock Item

How to set GST rate and HSN for Stock Item

Set Yes for Set/alter GST Details option form Stock Item Creation sheet then type stock Item Description and other Details like HSN code, GST rate etc.

How to set GST rate and HSN for Stock Item

What Are Vouchers?

A voucher is a basic recording document. Day to day transaction is entered in tally through vouchers. It is key to all business information. Entering the transaction through a voucher is called creating a voucher or Voucher Entry or Pass a transaction.

Basic Accounting Vouchers

  • Purchases Voucher (F9)
  • Sales Voucher (F8)
  • Payment Voucher (F5)
  • Receipt Voucher (F6)
  • Contra Voucher (F4)

Purchase Voucher (F9)

A purchase voucher is used to record purchase entries only. Purchase made in the regular course of business (not of office use) will be entered in this voucher. But Purchases of fixed assets (not being the regular course of business) must be entered through Payment voucher, not in Purchase Voucher. Generally, Purchases are made on credit. Tally allows entering both cash and credit purchase. A Purchase Voucher can be entered by pressing the function key (F9). Debit and Credit accounts of Purchase Vouchers are.

DebitCredit
1.Purchases A/c 2.Input GST1.The account of supplier (Sundry Creditor) or Cash or Bank A/c. 2.Discount on purchases if any.

Sales Voucher (F8)

Sales voucher is use to record Sales entries only. Sales made in the regular course of business (not sales of fixed assets of the office) will be entered in this voucher. Sales of fixed assets (not being the regular course of business) must be entered through Receipt Voucher only, not in Sales Voucher.Generally, Business sales are made on credit. Tally allows the user to enter both cash and credit sales. A sales Voucher can be entered by pressing the function keys (F8).

DebitCredit
1.The ledger account of buyer or customer or cash or bank A/c 2.Discount on sales if any1.Sales A/c 2.Output GST

Payment Voucher (F5)

Payment voucher is used to enter all type of payments by cash or cheque (payment by bank cheques). Even the amount paid for the purchases of Fixed Assets like Purchases of Machinery, Land, Furniture etc. (not being the regular course of business) must also be treated as payments.

DebitCredit
Ledger account paid e.g. a Sundry CreditorCash or Bank A/c (e.g. State Bank of India)

Receipt Voucher (F6)

Receipt voucher is used to enter all receipts of cash or bank (receipt of bank cheques or interest on bank deposits). Even the amount received from the sale of Fixed Assets ( not being the regular course of business) must also be treated as receipts.

DebitCredit
Cash account or any Bank Account (e.g. State  Bank of India A/c)The giver of money i.e. Debtors A/c or income ledger account e.g. Interest on bank deposits.

Project
Purchases

Purchase Entry Project
Purchase Entry Project-1
purchase entry project-2
purchase entry project-2
Purchase Entry Project-3
Purchase Entry Project-3
Purchase Entry Project-4
Purchase Entry Project-4
Purchase Entry Project-5
Purchase Entry Project-5
Purchase Entry Project-6
Purchase Entry Project-6
Purchase Entry Project-7
Purchase Entry Project-7
Purchase Entry Project-8
Purchase Entry Project-7

Report In Tally.ERP9

When you need to know about your transaction or other activity in tally you need report.

Tally provide all reports under GOT > Reports section.

You can use this section to know about your Daybook, Stock summary, bank statement, cash statement, Party outstanding, Sales and Purchases status, Receivable and Payable statement, Balance Sheet, Profit and Loss and many more.

Stock Summary Report

GOT > Stock Summary

Under this report you can find your Product Current Balance Statement.

GOT > Stock Summary
Under this report you can find your Product Current Balance Statement.
Stock Summary Report

Day book Report

GOT > Display > Day book

This report is use to view, alter or delete day by day voucher transaction. To change Date press F2

day book after purchases
day book after purchases

Day book Report function list

Function or ActionOption / shortcut
1To Edit an Entry or TransactionSelect that entry and press Enter
2To Delete a TransactionPress Alt+D or Click on Delete button
3To Duplicate a TransactionPress Alt+2 or Click on Duplicate Button
4To Insert a voucher between two voucherPress Alt+I or Click on Insert button
5To Add a new voucher entryPress Alt+A or click on Add Voucher
6To Filter a datePress F2 or click on Date
7To Filter in a Period (date range)Press Alt+F2 or click on Period button
8To Export this report as PDF or JPG formatPress Alt+E or click on Export button
9To select a EntryPress Spacebar or click on Select button
10To select all entryPress Ctrl+Spacebar or click on select all button
11To Print this reportPress Alt+P or click on Print button

Purchase Register report

GOT >Display > Account Book > Purchase Register
This report provide all information about Purchases

purchase register report after purchase
purchase register report after purchase

Ledger report

GOT >Display > Account Book > Ledger > Choose Ledger
Use this report to get complete report for ledger

Ledger report
Ledger report

Bill Outstanding/ Payable report

GOT >Display >  Statements of Accounts > Outstandings > Payables
To view all Credit bill amount / payable amount.

bill outstanding payable report
bill outstanding payable report

Project
Sales

sales Project-1
sales Project-1
sales Project-2
sales Project-2
sales Project-3
sales Project-3
sales Project-4
sales Project-4
sales Project-5
sales Project-5
sales Project-6
sales Project-6
sales Project-7
sales Project-7
sales Project-8
sales Project-8

Sales Register report

GOT >Display > Account Book > Sales Register
This report provide all information about sales

sales register report
sales register report

Bill Outstanding/ Receivable report

GOT >Display >  Statements of Accounts > Outstandings > Receivable
To view all Debit bill amount / receivable amount.

Bill Outstanding/ Receivable report
Bill Outstanding/ Receivable report

Project
Receipts

Receiving Capital

Receiving Capital
Receiving Capital
Receipt voucher entry-1
Receipt voucher entry-1
Receipt voucher entry-2
Receipt voucher entry-2
Receipt voucher entry-3
Receipt voucher entry-3
Receipt voucher entry-4
Receipt voucher entry-4

Cash/Bank book report

GOT >Display > Account Book > Cash/Bank book(s)
This report provide all information about bank and cash

Cash/Bank book report after receipt entry
Cash/Bank book report after receipt entry

Project
Payments

Payment Entry-1
Payment Entry-1
Payment Entry-2
Payment Entry-2
Payment Entry-3
Payment Entry-3
Payment Entry-4
Payment Entry-4

Paid Expenses

Payment Voucher also use to paid Expenses like Office room rent, Office daily expenses like Tea, coffee etc. and other miscellaneous Expenses.

 Misc. Expenses ledger like Office rent, office expenses are always created under Indirect Expense(Expense Indirect) Group.

Create ledger as follow

Office Rent under Indirect Expense and
Misc. Expense under Indirect Expense

Payment Expenses Entry-1
Payment Expenses Entry-1
Payment Expenses Entry-2
Payment Expenses Entry-2

Cash/Bank book report

GOT >Display > Account Book > Cash/Bank book(s)
This report provide all information about bank and cash

cash bank book report after payment
cash bank book report after payment

Contra Voucher (F4)

Contra voucher is use to record Cash and Bank regarding  transaction. Transaction like Cash deposit, cash Withdraw or fund transfer from one bank to other bank  will be record in Contra voucher. In this voucher Cash or Bank A/c will be always debited and credited.

Cash to Bank or Bank to Cash or Bank to Bank

Project
Banking (Contra)

Banking (Contra) Entry-1
Banking (Contra) Entry-1
Banking (Contra) Entry-2
Banking (Contra) Entry-2
Banking (Contra) Entry-3
Banking (Contra) Entry-3

Bank Reconciliation

When the bank clears our cheque we need to feed the clearing date in our record. To feed cheque clearing date in Tally is know as Bank reconciliation.
To open Bank Reconciliation
GOT > BaNking > Bank Reconciliation (Select your bank to feed cheque clearing date)

Bank Reconciliation Entry screen

Bank Reconciliation Entry Screen
Bank Reconciliation Entry Screen

Cash/Bank book report

GOT >Display > Account Book > Cash/Bank book(s)
This report provide all information about bank and cash

cash bank book report after contra
cash bank book report after contra

Trial Balance report

GOT >Display > Trial Balance

GOT >Display > Trial Balance
GOT >Display > Trial Balance

GSTR-1 report

GOT >Display > Statutory Reports >GST > GSTR-1 Gstr-1 report hold all Outward entry (Sales Entry)

gstr-1 report
gstr-1 report

GSTR-2 report

GOT >Display > Statutory Reports >GST > GSTR-2
Gstr-2 report hold all Inward entry (Purchases Entry)

GSTR-2 report
GSTR-2 report

GSTR-3B report

GOT >Display > Statutory Reports >GST > GSTR-3B
Gstr-3B  is use to find the difference between outward and inward GST

GSTR-3B report
GSTR-3B report

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